• Calendar Management and Meeting Coordination
• Provide comprehensive support, including proactive calendar management, conducting weekly/monthly calendar audits to avoid conflicts, and timely rescheduling for vacations, conferences, travel, and holidays.
• Ensure calendared items are prioritized correctly to meet organizational goals
• Organize and coordinate meetings, offsites, training programs, and events, managing logistics in partnership with the Workplace team.
• Prepare meeting agendas, take notes, follow up on action items, and suggest next steps
• Create and manage content for the Legal and Information Security Team All Hands decks and other key meetings, ensuring timely completion for review and edits with appropriate stakeholders
• Travel Planning
• Arrange domestic and international travel, accommodations, and itineraries for the CLO and CISO and the Legal Leadership Team
• Provide best practices and guidance on travel arrangements to optimize expenses and efficiency.
• Proactively monitor travel and address potential travel issues that may arise.
• Manage travel finances and expenses by supervising the creation and submission of expense reports, tracking previous and future travel costs, and ensuring prompt submissions with precise forecasting.
• Team Collaboration
• Build strong relationships to foster a positive, collaborative, and productive work environment.
• Maintain CLO and CISO Team distribution lists and Slack channels, conducting monthly audits.
• Coordinate celebrations for team milestones and events (e.g., anniversaries, bereavement, birthdays, project completions).
• Be responsive to team and executive communications, including outside normal business hours.
• Maintain the confidentiality of sensitive information with professionalism.
• Collaborate with other EAs to align executive staff priorities, travel plans, and key dates/events.
• Develop a system for collecting feedback from the team to improve support and collaboration.
• Project Management & Strategic Initiative Support
• Support strategic project activities for the CLO leadership team.
• Manage multiple projects simultaneously, prioritizing tasks and meeting deadlines.
• Proactively address challenges to ensure smooth operations.
• Assist with team recognition activities and support onsite Exec Interviews for VP+ candidates.
• Create Purchase Requisitions, manage vendor invoices, and track budget availability against spending requests.
• Develop project tracking systems to ensure initiatives are completed on time and within budget.

Required Qualifications:

• Minimum 5+ years supporting senior-level executives in person.
• Advanced proficiency with GSuite applications and other key software (Word, Excel, PowerPoint).
• Demonstrated ability to leverage technology and tools to enhance productivity and efficiency.
• Ability to function well in a high-paced environment and perform additional duties as assigned.
• Use discretion, confidentiality, and good judgment in handling C-Level related matters.
• Strong business sense with the ability to prioritize and make sound judgment calls.
• Commitment to excellence, performing duties consistently at a high level.
• Excellent communication skills, and professional interaction with all levels.
• Team-oriented approach and dedicated service focus.
• Flexible and adaptable to changing priorities and urgent requests.
• Ability to think creatively with a sense of urgency.

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Preferred Qualifications:

• Experience in Legal or supporting a Legal leader is a plus.
• A bachelor’s degree is a plus.

Inclusion @ Rubrik

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At Rubrik, we are dedicated to fostering a culture where people from all backgrounds are valued, feel they belong, and believe they can succeed. Our commitment to inclusion is at the heart of our mission to secure the world’s data.

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Our goal is to hire and promote the best talent, regardless of background. We continually review our hiring practices to ensure fairness and strive to create an environment where every employee has equal access to opportunities for growth and excellence. We believe in empowering everyone to bring their authentic selves to work and achieve their fullest potential.

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Our inclusion strategy focuses on three core areas of our business and culture:

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• Our Company: We are committed to building a merit-based organization that offers equal access to growth and success for all employees globally. Your potential is limitless here.
• Our Culture: We strive to create an inclusive atmosphere where individuals from all backgrounds feel a strong sense of belonging, can thrive, and do their best work. Your contributions help us innovate and break boundaries.
• Our Communities: We are dedicated to expanding our engagement with the communities we operate in, creating opportunities for underrepresented talent and driving greater innovation for our clients. Your impact extends beyond Rubrik, contributing to safer and stronger communities.

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Equal Opportunity Employer/Veterans/Disabled

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Rubrik is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

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Rubrik provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Rubrik complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact us at hr@rubrik.com if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

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EEO IS THE LAW

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NOTIFICATION OF EMPLOYEE RIGHTS UNDER FEDERAL LABOR LAWS